Advisory Board
3.1 Advisory Board: The Advisory Board is mainly concerned to see that the Village Scheme is properly managed. It must consider submissions from the Residents’ Committee. The Advisory Board delegates to the Residents’ Committee its responsibility for decision making in the management areas specified in Clause 3.13. The Residents may only make submissions to the Residents’ Committee.
3.4 Composition of Advisory Board: The Advisory Board must always consist of 5 respectable and responsible persons, nominated as follows:
3.4 Composition of Advisory Board: The Advisory Board must always consist of 5 respectable and responsible persons, nominated as follows:
- (a) One member nominated by us.
- (b) One member nominated by the Developer.
- (c) Two members nominated by the Resident’ Committee, each of whom must reside in the Village and one of whom must be the chairperson of the Residents’ Committee. These members shall hold their position for one year from the date of their election. The Residents’ Committee must also, at the same time and in the same manner, elect an alternative representative for each of these two members (called the "Alternate Resident Member") who may act as a member of the Advisory Board in the place of the member at times when the member is unable or unwilling for whatever reason to attend a meeting of the Advisory Board. If either member or their respective Alternate Resident Member is either unable or unwilling (for whatever reason) to act as a member of the Advisory Board, a new member must be elected to and nominated by the Residents’ Committee for the remainder of the original Residents’ Committee member's term of appointment. If the Residents’ Committee or in its absence the Residents do not nominate either or both of these two members, then the Developer may nominate the replacement member(s).
- (d) One member, who must be independent of the Residents, the Developer or ourselves and has good standing in the community, shall be jointly appointed by all of the other members of the Advisory Board for a term of 3 years. He or she may be re-appointed as a member for any number of 3 year terms. If the other members can't agree on this appointment, it is to be referred to and made by the Tribunal. An Advisory Board member may be removed by the majority decision of the other members of the Advisory Board, if they reasonably believe the member is not giving proper attention to their duties. The vacancy created by such a removal must be filled by a new member nominated in accordance with this Clause 3.4.
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3.5 Board Business: The Advisory Board must meet, conduct its affairs, exercise its powers and carry out its dutiesin accordance with the regulations in Schedule 2. |
 FOR REGULATIONS |
Powers and Functions of the Board
3.7 Powers of Board: The Advisory Board has the power:
3.8 Alterations to Village: Either the Developer or the Advisory Board may authorise the improvement, refurbishment, modernisation, extension, variation or reduction of the Village with the cost of such works to be paid from the [Refurbishment & Improvements Contribution] Fund.
3.9 Board May Amend Village Rules: The Advisory Board may either itself, or at the request of the Residents’ Committee, amend Schedules 2, 3, 4 and 5 to this Deed if and when it considers this to be reasonably appropriate. You must comply with any such amendments after we give you written notice of them. A notice signed by the chairperson of the Advisory Board listing the Rules in force or any amendment to them is, until further notice, conclusive evidence that those Rules as amended are in force and properly made.
4.3(i) & 16 [the Advisory Board approves the Manager having the Village Scheme accounts and the Trust Account audited at the end of each financial year by the Auditor; and fixes the Auditor's fee.]
4.6 & 4.7 [the Advisory Board must satisfy itself that insurances are in order.]
6.5 [the Advisory Board with the Manager annually set the Residents Contribution.]
7.1(d) [the Advisory Board may in writing direct that a boarder cease residing in the village.]
7.1(f) [the Advisory Board's approval must be obtained before allowing a Tenant to reside in your villa.]
7.7 [the Advisory Board must agree to any deviation from the sale procedures of clause 7.7.]
8.1 [the Advisory Board must agree to any deviation from the CPI in calculating the Manager's fee.]
17.1 & 17.3 [the Advisory Board may call and attend Residents General Meetings.]
20.5 [the Advisory Board may amend the Deed; but, we residents must agree to changes that may be detrimental to us.]
20.12 [the Advisory Board may vary the Refurbishment & Improvements Contribution only with the prior agreement of us and the Developer.]
- (a) to give [the Manager] directions regarding performance of [their] duties under this Deed [and any dispute is to be referred to the SAT per clause 4.4];
- (b) to amend the Rules under Clause 3.9; and
- (c) to amend this Deed under Clause 20.5.
3.8 Alterations to Village: Either the Developer or the Advisory Board may authorise the improvement, refurbishment, modernisation, extension, variation or reduction of the Village with the cost of such works to be paid from the [Refurbishment & Improvements Contribution] Fund.
3.9 Board May Amend Village Rules: The Advisory Board may either itself, or at the request of the Residents’ Committee, amend Schedules 2, 3, 4 and 5 to this Deed if and when it considers this to be reasonably appropriate. You must comply with any such amendments after we give you written notice of them. A notice signed by the chairperson of the Advisory Board listing the Rules in force or any amendment to them is, until further notice, conclusive evidence that those Rules as amended are in force and properly made.
4.3(i) & 16 [the Advisory Board approves the Manager having the Village Scheme accounts and the Trust Account audited at the end of each financial year by the Auditor; and fixes the Auditor's fee.]
4.6 & 4.7 [the Advisory Board must satisfy itself that insurances are in order.]
6.5 [the Advisory Board with the Manager annually set the Residents Contribution.]
7.1(d) [the Advisory Board may in writing direct that a boarder cease residing in the village.]
7.1(f) [the Advisory Board's approval must be obtained before allowing a Tenant to reside in your villa.]
7.7 [the Advisory Board must agree to any deviation from the sale procedures of clause 7.7.]
8.1 [the Advisory Board must agree to any deviation from the CPI in calculating the Manager's fee.]
17.1 & 17.3 [the Advisory Board may call and attend Residents General Meetings.]
20.5 [the Advisory Board may amend the Deed; but, we residents must agree to changes that may be detrimental to us.]
20.12 [the Advisory Board may vary the Refurbishment & Improvements Contribution only with the prior agreement of us and the Developer.]